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General Principle
Network Vehicle Hire Ltd takes health and safety issues seriously and is committed to protecting the health and safety of its staff and all those affected by its business activities or attending its premises. This policy is intended to help achieve this by clarifying who is responsible for health and safety matters and what those responsibilities are.
Who is covered by this policy
This policy applies to all staff, contractors, agents or persons rendering services to Network Vehicle Hire Ltd, with the specific elements of the policy and responsibilities herein for different parties detailed within the policy
Our Responsibilities
Network Vehicle Hire Ltd accepts it has a duty of care to at all time do its utmost ensure the health and safety of its staff, its customers, staff of its customers, its contractors, any person affected by the activities of its business and the general public. Network Vehicle Hire accepts that as a minimum it is responsible for:
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Taking reasonable steps to safeguard the Health and Safety of its staff, contractors, people affected by its business activities and any persons visiting its premises;
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Identifying health and safety risks and taking steps to manage or overcome them;
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Providing a safe & healthy place of work for staff at its premises or place of business including during an emergency situation;
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Providing adequate information, instruction & training to enable all staff or contractors to carry out their tasks safely to avoid hazards, unnecessary risks and contribute positively to their own health and safety at work.
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Where appropriate provide adequate health and safety training relevant to the role or task.
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Promote effective communication & consultation between Network Vehicle Hire Ltd and its staff or contractors concerning health and safety matters
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Regularly monitor and review the management of Health and Safety at work, make any necessary changes and bring those to the attention of those who would be affected by these changes.
The overall responsibility for Health and Safety matters has been appointed to Liam Abdullah, who is responsible for day to day health and safety matters.
4. Your Responsibilities
Staff, employees or anyone engaged by Network Vehicle Hire Ltd accept that they must take reasonable care over there own health & safety and that of others who may be affected by their acts or omissions and as a minimum are expected to:
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Co-operate with Network Vehicle Hire Ltd to enable general compliance with Health and Safety duties and requirements.
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Keep health and safety issues at the fore-front of their minds and take personal responsibility for their actions and any health and safety implications arising from their actions or omissions;
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Comply with any health and safety instructions or rules in place at the location at which they are working including instructions on the safe use of equipment.
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When working at a location other than Network Vehicle Hire premises familiarise themselves with any site specific health and safety requirements and with the person who is responsible for health and safety at that location or premises.
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Report all health and safety concerns to the person responsible for health and safety at that location promptly including any potential hazard, risk or malfunction of equipment however minor or trivial it may seem.
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Promptly report any accident, incident or near miss regardless of whether any person or persons are injured to the person responsible for health and safety at that location or a similar suitable individual.
Any contractors or third parties engaged with Network Vehicle Hire Ltd whether as an individual or business also accepts that they have a responsibility to ensure they and their staff or representatives take responsibility for their actions and any health and safety implications arising from there engagement with Network Vehicle Hire Ltd.
Network Vehicle Hire Ltd expects all such contractors or business to:
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Co-operate at all times with Network Vehicle Hire Ltd and its staff to enable general compliance with Health and Safety duties and requirements.
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At all times provide and ensure that their personnel are in possession of any personal protective equipment (PPE) required for the safe completion of the specific task they are undertaking. Although this requirement may vary based on location at all times the minimum PPE required will be:
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High Visibility vest or jacket
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Safety footwear
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Take personal responsibility for their actions and any health and safety implications arising from their actions and omissions or that of their staff or personnel.
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At all times comply with any health and safety instructions or rules in place at the location at which they or their personnel are attending for or on behalf of Network Vehicle Hire including instructions on the safe use of equipment and any site specific safety policies.
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Familiarise themselves with any site specific health and safety requirements and with the person who is responsible for health and safety at that location as this may not be an employee of Network Vehicle Hire.
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Report all health and safety concerns to the person responsible for health and safety at that location promptly including any potential hazard, risk or malfunction of equipment however minor or trivial it may seem.
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Promptly report any accident, incident or near miss regardless of whether any person or persons are injured to the person responsible for health and safety at that location or a similar suitable individual.
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Undertake at their own expense any training course or similar educational programme which may be required by Network Vehicle Hire in order for the contractor, business or its personal to familiarise themselves with a specific task and the health and safety implications of such task including the correct and safe use of any equipment associated with this task.
Risk assessments
A risk assessment is the careful examination of what in the workplace could cause harm to a person or person. Network Vehicle Hire will continually assess any risks to its staff, contractors, clients or any person affected by its business activities arising from the day to day task or duties of its staff & contractors and if necessary introduce measures, practices or process to control and mitigate these risks and where practicable provide suitable training or educational support to its staff or contractors to accompany any such changes.
Manual Handling
Network Vehicle Hire Ltd will where practicable avoid the need for manual handling however it accepts that the nature of its business is such that a degree of manual handling is unavoidable within some tasks allocated to its employees or contractors therefor where applicable suitable guidance or training on manual handling (for example lifting or carrying heavy objects) will be provided by Network Vehicle Hire Ltd.
Subcontractors
Network Vehicle Hire Ltd may engage with subcontractors in the day to day activities of its business and accepts that it has a duty of care to the subcontractor to ensure all reasonable precautions are taken to reduce any risk to the subcontractor business or its personnel in the providing of services to Network Vehicle Hire Ltd.
When a subcontractor or its personnel are proving a service to Network Vehicle Hire Ltd at a location neither owned nor operated by Network Vehicle Hire Ltd we shall ensure that where possibel information regarding the person or persons responsible for health and safety at the location at which the services are to be provided is available and communicated to the subcontractor and in the event that the location requires the completion of a site induction or familiarisation programme or course Network Vehicle Hire Ltd shall ensure that the subcontractor attends such course or training programme prior to the providing of services.
The subcontractor accepts that as an independent business providing services to Network Vehicle Hire there is a responsibility to ensure the health and safety of its personnel, staff of Network Vehicle Hire Ltd, its customers and any persons affected by the activities of its business. Network Vehicle Hire Ltd expects the subcontractor or business to as a minimum:
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Be an experienced provider of the services and therefore understand any risks associated and to its utmost to minimise these risks.
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At all times act in good faith and not in contrary to Network Vehicle Hire Ltd health and safety policy or where applicable that of its clients.
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Where applicable, complete at its expense any training or educational programme in regard to health and safety required by either Network Vehicle Hire Ltd or its clients prior to the providing of services
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Complete its own suitable risk assessment, in addition to any completed by Network Vehicle Hire Logistic Ltd for any task required of the subcontractor where either Network Vehicle Hire, its clients or the subcontractor identify a risk to any persons associated with the task or the public.
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In the event of an accident, incident or dangerous occurrence involving the subcontractor promptly report any such incident to the local Network Vehicle Hire Ltd representative and to submit a RIDDOR report as required by law.
Breaches of Policy
Any employee, contractor, business or its personnel who fails to comply with this policy shall where applicable be subject to disciplinary action as outlined in the employee contract and/or any contract for services currently in operation may be immediately terminated.
