ICT & WEEE Disposal & Donation Policy

1. General principle

Network Vehicle Hire recognizes that its operations rely heavily on the use of information technology (IT) assets and that the ongoing need to replace these assets requires that the disposal of obsolete, surplus or redundant IT assets must be carried out according to the law and where practicable in an environmentally sustainable way and in compliance with the data protection act. 

2. What is covered by this policy?

IT or ICT equipment used by the company and thus covered by this policy may comprise of:

• Computers (desktop or laptop) 

• Telephones, both mobile & landline

• Tablets

• Digital storage devices

• Televisions, Monitors or projectors

• Printers & Scanners

• Servers

• Fax Machines

Along with any accessories or equipment directly associated with any of the above. 

Network Vehicle Hire recognises that the disposal of such equipment may become an issue because: 

• Equipment may contain sensitive data or information that must be protected.

• Equipment may represent an asset value.

• Equipment may be reused or recycled

• Equipment must be disposed of safely and according to the law. 

3. Our Responsibilities

We at Network Vehicle Hire feel we have a responsibility to ensure that where possible any equipment or assets no longer used by the business shall be disposed of in an environmentally sustainable way. Thus any equipment which is deemed still usable, serviceable or recyclable shall where possible be donated to a registered charity who shall either repurpose or recycle the equipment in order to benefit those less fortunate. 

At present the charities to which assets are to be donated are: 

• The Turing Trust

• WEEE Charity 

Prior to the donation or disposal of any asset Network Vehicle Hire shall ensure that any asset with the potential to store sensitive data shall have this data securely deleted and all data deemed unreadable or unrecoverable therefor we shall ensure that all of the organisations to whom we shall donate any assets shall have in place a data destruction policy which complies with current UK law & the data protection act 2018 as a minimum. 

In the event that an asset containing sensitive data cannot be securely wiped or all data deleted the asset or equipment shall be physically destroyed as per our waste disposal statement detailed below. 

4. Waste Disposal

In the event that an asset is considered unsuitable for donation we at Network Vehicle Hire shall ensure that we are responsible for all equipment being appropriately wiped where possible and that its disposal and destruction is handled in compliance with its requirements under the Waste Electronic equipment and electrical equipment directive (WEEE).

Broken or damaged assets considered unsuitable for donation shall therefore be disposed of through the electrical waste stream at a municipal site or via the manufacturer or equivalent electrical supplier. 

Computer monitors. Printers, Scanners, Fax machines and other IT equipment may be defined as hazardous waste therefore must never be disposed of through general waste routes.